Occupational safety certificate

Occupational Safety Training Certificate

Posted on by LÊ THẾ QUÝ
Occupational Safety Training Certificate
03
Apr
Home > Occupational safety training > Study and get certified > Occupational safety certificate > Occupational Safety Training Certificate

Occupational safety certificates are keywords frequently used by customers to search for an occupational safety training provider. In fact, according to Appendix 2 of Decree 44/2016/ND-CP, it is stipulated that only three main forms are issued to workers in different groups upon completing training:

In other words, the Group 3 safety training certificate refers to the Occupational Safety Card, while certificates for Groups 1, 2, 5, and 6 refer to the Occupational Safety Training Certificate. For Group 4, neither of the above two types is issued; only a Training Record Book is provided.

I. Overview of Occupational Safety Certificates

1. Types of Occupational Safety Certificates

a. Occupational Safety Card

Definition

  • Occupational Safety Card is a mandatory safety certificate for workers directly involved in tasks with a high risk of workplace accidents. This certificate serves as a proof of safety competence and confirms that the worker has received comprehensive training in occupational safety knowledge and skills, enabling them to clearly recognize risks and effectively prevent accidents.
  • Card specifications:
Occupational Safety Card
  • Issuing authority:
    • The employer is authorized to issue the Occupational Safety Card to workers after they have completed training and passed the required assessment according to regulations.
    • An employment contract between the employer and employee is a mandatory condition for issuing the card.

Eligible recipients

  • Workers directly engaged in tasks with strict occupational safety and hygiene requirements:
    • These tasks involve high risks of workplace accidents and are specifically listed in the List of Jobs with Strict Occupational Safety and Hygiene Requirements issued by the Ministry of Labor – Invalids and Social Affairs. Both employers and employees can refer to the official Ministry website to verify and determine the requirements for safety certification.
  • Workers operating equipment with strict occupational safety and hygiene requirements:

Basic requirements

  • Age
    • Male: Minimum 18 years old up to 60 years and 3 months.
    • Female: Minimum 18 years old up to 55 years and 4 months.
  • Health
    • Physical health: Sufficient health to safely perform work and meet the health requirements specified for each specific task.
    • Mental health: Stable mental condition, free from psychological disorders that affect safe work performance.
  • Education
    • Minimum requirement: No minimum educational level required.
    • Additional requirement: Ability to understand safety instructions, training materials, and communicate effectively in Vietnamese.
  • Basic skills
    • Hazard awareness: Recognize potential hazards in the workplace related to one’s job role.
    • Compliance with safety regulations: Fully understand and strictly follow occupational safety regulations, best practices, and workplace safety procedures.
    • PPE usage: Know how to properly use and maintain personal protective equipment (PPE) to protect oneself from hazards.
    • Emergency response: Understand emergency procedures and protocols in case of workplace accidents or dangerous situations.

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b. Occupational Safety Training Certificate

Definition

  • Occupational Safety Training Certificate (Group 1,2,5,6 Certificate) is an occupational safety certificate for employees who do not regularly perform high-risk jobs or are indirectly involved in hazardous tasks, while also taking on management roles related to occupational safety or managing departments at the workplace.
Occupational Safety Certificate
Occupational Safety Training Certificate (Front)
    • Front content: as shown in the image above
    • Inside: White background, content as shown in the image below
Occupational Safety Certificate
Occupational Safety Training Certificate (Inside)
  • Issuing authority:
    • Employer is authorized to issue the Occupational Safety Training Certificate to employees after they complete the training course and pass the required assessment.
    • Employment contract between the employer and employee is a mandatory condition for issuing the certificate.

Eligible recipients: The Occupational Safety Training Certificate is issued to the following groups:

  • Group 1: Senior Management Staff
    • Positions:
      • Unit leaders: Director, Deputy Director, Head of Department, Head of Division, etc.
      • Senior managers: Head of production, business, technical departments; Workshop Manager; Deputy of the head responsible for occupational safety and hygiene.
    • Requirements:
      • Overall management responsibility: Responsible for occupational safety and hygiene across the unit, production, or business facility.
      • Ensure compliance: Direct and supervise the implementation of occupational safety and hygiene regulations within the unit.
      • Raise awareness: Promote and educate employees on occupational safety and hygiene.
  • Group 2: Dedicated Safety Officers
    • Positions:
      • Safety experts: Staff dedicated to occupational safety and hygiene at the facility.
      • Safety supervisors: Directly supervise occupational safety and hygiene at the workplace.
    • Requirements:
      • Professional knowledge: Thorough understanding of occupational safety, labor laws, and technical safety standards.
      • Practical skills: Ability to assess risks, plan accident prevention, and provide safety training guidance.
      • Communication skills: Effectively communicate safety information to employees.
  • Group 5: Medical Staff
    • Positions:
      • Doctor: Medical expert involved in periodic health checks and emergency response for workplace accidents.
      • Nurse: Assist doctors in health checks and treatment of employees injured in workplace accidents.
    • Requirements:
      • Medical knowledge: Proficient in occupational medicine and preventive medicine.
      • Clinical skills: Able to perform health checks and respond to workplace emergencies.
      • Advisory skills: Provide health advice to employees and guide occupational disease prevention.
  • Group 6: Safety Workers
    • Positions:
      • Safety workers: Employees directly involved in occupational safety and hygiene at the workplace.
    • Requirements:
      • Professional knowledge: Understand basic occupational safety, hygiene, and workplace safety regulations.
      • Practical skills: Ability to implement safety measures, monitor, and supervise workplace safety.
      • Responsibility awareness: Lead by example in following safety and hygiene regulations and encourage other employees to comply.

See more about 6 groups of occupational safety training recipients

Basic requirements

  • Age: Minimum 18 years to 60 years 3 months (Male); minimum 18 years to 55 years 4 months (Female)
  • Health: Physically and mentally fit to safely perform the intended work. Depending on the nature of the work, specific health checks may be required.
  • Training method:
    • In-person training.
    • Online training.
  • Certificate issuance
    • After completing the training and passing the assessment, learners will receive the Occupational Safety Training Certificate.
    • The certificate is valid for 02 years.

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c. Group 4 Trainee Monitoring Book

Definition: The Group 4 Trainee Monitoring Book is issued to employees who do not perform high-risk tasks, whose jobs are low-risk and generally safe.

  • The format of the Group 4 Trainee Monitoring Book is detailed in Form 11, Appendix II, Decree 44/2016/ND-CP
  • Group 4 trainees only receive a monitoring book, not a Group 4 safety certificate.
  • The content in the Group 4 monitoring book is shown below.

Group 4 Trainee Monitoring Book
Eligible recipients

  • The Group 4 Trainee Monitoring Book is issued to employees in Group 4
  • Group 4 employees are those not included in Groups 1, 2, 3, 5, 6
  • Group 4 employees include apprentices, interns, and probationary workers employed by the employer.

Basic requirements

  • Age: Minimum 18 years to 60 years 3 months (Male); minimum 18 years to 55 years 4 months (Female)
  • Health: Physically and mentally fit to safely perform the intended work. Depending on the work, specific health checks may be required.
  • Training method:
    • In-person training.
    • Online training.
  • Certificate issuance
    • After completing the training and passing the assessment, learners receive the Group 4 Trainee Monitoring Book.
    • The monitoring book is valid for 01 year.

Other trainee monitoring book formats:

2. Process for Issuing Occupational Safety Certificates

Step 1: Determine the appropriate certificate type

  • Identify the certificate group: Determine the occupational safety certificate group that matches your job position and industry. Currently, six groups of occupational safety certificates are regulated:
    • Group 1: Senior management personnel
    • Group 2: Safety specialists
    • Group 3: Workers in high-risk hazardous environments
    • Group 4: Workers in hazardous environments
    • Group 5: Medical staff
    • Group 6: Safety officers
  • Determine the purpose and scope of work: Clearly define your reason for attending the training and the scope of work to choose the most suitable certificate type.

Step 2: Choose a reputable training facility

  • Factors to consider:
    • Training program: Ensure the content aligns with current occupational safety regulations and fits the selected certificate group.
    • Instructor team: Trainers with high expertise and practical experience in occupational safety.
    • Facilities and equipment: Training centers with adequate facilities and modern equipment for learning.
    • Reputation of the facility: Check reviews from previous students and certifications from competent authorities.
  • Select a training center: Based on the above factors, choose a reputable training facility to ensure high-quality education and effective training.
    • An Toàn Nam Việt is a reputable occupational safety training center in Vietnam. Training sessions are conducted continuously at production workshops, factories, and construction sites across all 63 provinces.

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Certificate of Eligibility for Occupational Safety Training

Step 3: Complete the course and take the certification exam

  • Attend the occupational safety training: Participate fully in lessons and actively engage in discussions and practical exercises.
  • Testing and evaluation: Take exams or assessments to evaluate your occupational safety knowledge and skills. Tests may include multiple-choice questions, practical exercises, or complex exams depending on the certificate type.
  • Certificate requirements: Achieve the required score or meet the conditions set by the training facility to receive the Occupational Safety Training Certificate.

Further references:

Step 4: Receive the certificate

  • Training facility: Review and evaluate student performance.
  • Issuing the certificate: If the student meets the requirements, the training center will issue the Occupational Safety Training Certificate.
  • Processing time: The duration may vary depending on the facility. Some centers issue certificates immediately after course completion, while others require processing time.

See also Occupational Safety Training Documentation

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3. Costs and Duration of Occupational Safety Certification

a. Training costs for certification

  • Factors affecting costs:
    • Target group: Training costs vary for different groups. For example, Group 1 (Senior management) is usually more expensive than Group 6 (Safety officers).
    • Number of trainees: Costs decrease as more students join the course.
    • Training location: Costs in major cities are usually higher than in provincial areas.
    • Course quality: High-quality courses with experienced instructors and modern facilities typically cost more.
  • Reference fees:
    • Group 1: 250,000 – 300,000 VND per trainee
    • Group 2: 200,000 – 250,000 VND per trainee
    • Group 3: 100,000 – 150,000 VND per trainee
    • Group 4: 100,000 – 150,000 VND per trainee
    • Group 5: 250,000 – 300,000 VND per trainee
    • Group 6: 200,000 – 300,000 VND per trainee

Prices may vary depending on the number of participants and market fluctuations. For accurate pricing, refer to the occupational safety training price list or contact our consultants directly.

b. Course duration

  • Initial training duration:
    • Content: Includes theoretical and practical courses, as well as exams for each target group.
    • Training schedule: Spread over multiple sessions to suit workers’ availability.
    • Requirements: Enterprises must arrange continuous training time for workers.
  • Validity of safety certificates:
    • Regulations: According to Article 25 of Decree 44/2016/ND-CP and amended by Decree 140/2018/ND-CP.
    • Duration:
    • Certificates and Safety Cards are valid for 02 years.
    • Group 4 Training Logbooks are valid for 01 year.
    • Knowledge update: Within 30 days before expiration, employers must compile a list of employees with updated training results or documents proving knowledge and skills updates in occupational safety and hygiene.

c. Time to issue certificate after passing the exam

  • Varies depending on the training center:
    • Typical: 1 to 10 days.
    • An Toàn Nam Việt: Certificates are issued 1 day after passing the exam.
  • Note:
    • Check the certificate issuance time carefully before registering for the course.
    • Some centers may require additional documents to complete the certification process.
An occupational safety training session at Nam Việt Training Center.

d. Duration of Occupational Safety Certificate Validity

The validity period for an occupational safety certificate is stipulated in Article 25 of Decree 44/2016/ND-CP, amended by Decree 140/2018/ND-CP:

  • Training certificate and Safety card are valid for 2 years.
  • For Group 4, the validity of the training record book for Group 4 trainees is 1 year, as regulated in Clause 2 of Article 21, Decree 44/2016/ND-CP.
  • Within 30 days before the training certificate, safety card, or Group 4 training record book expires, the employer must prepare a list of personnel along with training results or documents proving updated occupational safety and hygiene knowledge and skills, in accordance with Clause 1, Article 21 of Decree 44/2016/ND-CP. This list should be submitted to the training organization or used for periodic occupational safety training following Articles 26 and 29 of Decree 44/2016/ND-CP. If training results meet the requirements, a new certificate, safety card, or Group 4 training record book will be issued as regulated.

The center will issue the appropriate occupational safety certificate depending on the nature of the employee’s work. Possessing an occupational safety certificate is mandatory for employees in any work environment.

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4. Legal Basis for Occupational Safety Certificates

Legal basis for Occupational Safety Certificates (OSCs):

OSCs are governed by the Vietnamese occupational safety and hygiene (OSH) legal system, including:

Main content of the OSH legal framework for OSCs:

  • Subjects eligible for OSCs: Defines groups of workers required to have OSCs to work in hazardous fields.
  • Conditions for issuing OSCs: Specifies age, health, educational background, and training requirements for certification.
  • Training content and curriculum: Ensures workers gain necessary OSH knowledge and skills to perform work safely.
  • Issuance, management, and use of OSCs: Defines authority, procedures, and effective use of certificates.
  • Responsibilities regarding OSCs: Specifies duties of workers, employers, training institutions, and state agencies in implementing OSC regulations.

Importance of the legal framework for OSCs:

  • Raise worker awareness of OSH: Ensures understanding of OSH importance and personal responsibility.
  • Improve training quality: Guarantees OSC courses follow regulations and equip workers with necessary knowledge and skills.
  • Strict management of issuance and use: Ensures only qualified workers receive OSCs and they are used appropriately.
  • Enforce compliance: Ensures violations are strictly handled, promoting adherence to OSH laws by organizations and individuals.

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6. How long does it take to complete an Occupational Safety Certificate?

The duration of an occupational safety training course depends on the type of certificate you want to obtain and the target group according to the Labor Safety and Hygiene Law and relevant legal documents. Specifically:

  • Occupational Safety Card (Group 3):
    • Minimum training time: 24 hours, including both theoretical and practical sessions.
  • Occupational Safety Training Certificate:
    • Total training duration:
      • Group 1: At least 16 hours
      • Group 2: At least 48 hours
      • Group 5: At least 16 hours
      • Group 6: At least 4 hours
  • Training Logbook for Group 4:
    • Minimum training time: 16 hours, including both theoretical lessons and assessments.

Note:

  • The training duration may vary depending on the training program of each organization.
  • Several factors can affect the duration, including:
    • Program content: More detailed and in-depth programs require longer training time.
    • Training method: In-person training usually takes longer than online training.
    • Number of trainees: Smaller class sizes often result in faster completion.

7. What is the difference between an Occupational Safety Card and an Occupational Safety Certificate?

Occupational Safety Cards and Occupational Safety Certificates are two common types of safety credentials in Vietnam, but they differ in purpose, scope, and issuance process.

  • Purpose:
    • Occupational Safety Card: Certifies basic occupational safety competence for workers in hazardous, toxic, or heavy work environments (Group 3).
    • Occupational Safety Certificate: Certifies advanced occupational safety knowledge and skills for workers who do not regularly perform high-risk tasks or indirectly work with high-risk tasks, and for those in management or supervisory roles (Groups 1, 2, 5, 6).
  • Scope of application:
    • Occupational Safety Card: Only applies to workers directly involved in high-risk jobs.
    • Occupational Safety Certificate: Applies more broadly, including workers not directly engaged in hazardous tasks but involved in safety management or supervision.
  • Issuance process:
    • Occupational Safety Card: Issued after completing a basic occupational safety course with a minimum duration of 24 hours.
    • Occupational Safety Certificate: Issued after completing an advanced occupational safety course with duration depending on the target group (minimum 16 hours for Group 1, 48 hours for Group 2, 16 hours for Group 5, 4 hours for Group 6) and passing the assessment.

8. Which industries use the Group 4 Occupational Safety Logbook?

The Group 4 Occupational Safety Logbook is part of Vietnam’s occupational safety management system and applies to industries with low risk of workplace accidents. Its purpose is to record and maintain information on occupational safety training for workers in these sectors.
Industries applying the Group 4 logbook:

  • Office jobs: Office staff, accountants, secretaries, HR personnel, etc.
  • Service sector: Retail, tourism, hotels, restaurants, etc.
  • Education sector: Teachers, lecturers, administrative staff in schools, etc.
  • … and other industries not classified under Groups 1, 2, 3, 5, and 6 as per Decree 140/2018/NĐ-CP.

9. Besides obtaining a certificate, how can workplace safety be ensured?

In addition to obtaining an occupational safety certificate, you can take the following measures to ensure safety at work:
a. Comply with occupational safety regulations:

  • Always follow company safety rules and regulations.
  • Properly use provided personal protective equipment.
  • Report any safety hazards immediately to responsible personnel.

b. Raise safety awareness:

  • Attend all safety training sessions.
  • Learn and update knowledge on occupational safety.
  • Always be mindful of protecting yourself and colleagues.

c. Implement preventive measures:

  • Operate machinery and equipment according to guidelines.
  • Inspect tools thoroughly before use.
  • Maintain a clean, organized, and safe workplace.

d. Participate in safety activities:

  • Provide feedback on workplace safety issues.
  • Join inspections and safety monitoring activities.
  • Contribute ideas to improve a safe working environment for everyone.

10. Do companies support the cost of occupational safety certification for employees?

Yes, companies are responsible and may support the cost of occupational safety certification for employees. Specifically:

  • The Labor Safety and Hygiene Law requires companies to organize safety training for employees, including covering related training and certification costs.
  • Cost support may cover all or part of the expenses per employee, depending on the company’s internal policies.
  • Some companies may receive tax incentives or government support programs for investing in employee safety training.

Benefits of company support:

  • Ensures legal compliance and avoids penalties for violating safety regulations.
  • Enhances employee safety awareness and contributes to a safe and healthy work environment.
  • Increases productivity by reducing accident risks that affect business operations.
  • Improves company image by showing concern for employee health and safety.

11. What are the latest changes in occupational safety certificate regulations?

The latest updates on occupational safety certificates are outlined in Chapter 1 of Decree 140/2018/NĐ-CP.

12. Can occupational safety training and exams be done online?

Yes, An Toàn Nam Việt Center offers occupational safety training in both online and in-person formats.

13. As a company manager, what are my responsibilities regarding employee safety?

a. Ensure a safe working environment:

  • Provide adequate personal protective equipment.
  • Ensure machinery and equipment operate safely.
  • Guide and train employees on occupational safety.
  • Address potential hazards and risks.

b. Comply with laws:

  • Follow the Labor Safety and Hygiene Law and related regulations.
  • Implement an appropriate occupational safety management system.
  • Report and record workplace accidents as required.

c. Raise awareness:

  • Promote and educate employees about workplace safety.
  • Encourage a safety culture within the company.
  • Reward individuals or teams that perform well in safety practices.

d. Take responsibility in case of accidents:

  • Investigate causes and organize timely rescue operations.
  • Provide benefits and compensation according to regulations.
  • Learn lessons to prevent similar accidents in the future.

III. Success Stories from Obtaining an Occupational Safety Certificate

Occupational Safety Certificates are more than just a piece of paper—they represent the commitment of both individuals and companies to a safe and efficient working environment. Holding this certificate brings many practical benefits and has contributed to numerous success stories across various industries.
See detailed success stories from occupational safety training activities that issue occupational safety certificates.

IV. Additional References

Topics: Occupational Safety Training, Occupational Safety Education, Occupational Safety Certificate, Occupational Safety Certificate Document

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